Are you looking for a reliable accountant? Give us a try!

We provide external accounting typically at a higher level and more cost effectively then can be delivered internally. Often we can us a client internal staff to perform basic data entry to reduce costs and increase productively. We can design  a customized reliable and affordable service or provide a simple standard traditional bookkeeping outsourcing service – whichever the client prefers!

We have eliminated certain negative aspects of external accounting due to the development of the internet and our use of the Amadeus Web based accounting solution. Clients have all data available on line 24-7 with no need for installing special software – just the use of a standard Internet browser! Clients don’t have to deliver documents to us anymore; they can scan them in or make entries into our system remotely.

What does web based accounting offer?
* the advantages of internal and external accounting
* use and support of high-quality SQL software
* Clients can create (records) primary documents (sales, payable, bank, cash) directly in our accounting system without the need to understand accounting and only with an Internet browser installed.
* up-to-date financial information. That is the status of Accounts Receivable and Accounts Payable and other financial information can be available on a live basis at any time via the Internet
* no need to pay for expensive qualified personnel or purchase accounting software

IF you prefer classical accounting, we are also happy to provide the classical approach!

PRICE CALCULAITON EXAMPLE:

Our standard fee card is located at   www.ucetnictvi-mzdy-audit.cz/news/fee-card/ or but for monthly or quaterly accounting a fixed price system is typically used.  The fixed price system is based number of transactions, times the factor of 3 lines per transaction, times the rate of 30czk per transaction.  The an estimate is for monthly accounting performed on a QUARTETLY, basis with no reporting or VAT. Example Calculation: per month10 sales Invoice, 30 Payable invoice, 20 cash trasnactions, 1 CZK Bank account, No payroll, No Company Cars, Renting Office, No Credit Cards,

1. Transaction Number Calculation Equals 9,000 as calcauted as follows: 40 (10+30)  x 30 x 3 = 3,600 for sales payable + in bank estimate 50 (40 + bank fees)  lines x 2 x30 = 3,000 + cash 20x2x30 = 1,200 total = 7,800 plus reserve of 1,200 equals 9,000 per processing.

2. Self Data entry Discount 35% = 2,800 this availabel to clients enter the data locally on line so minus (35% * 7,800) = 2,730 round to -2,800 discount - typically this feeature improves client satiscaftion becuase we can make the accounting on a more live basis.

3. Language Required Price time 2 if english is Required + 9,000

4. Custom reporting package + 3,000 - 15,000 based on client requirments

5. Reporting Due Date: (Due Date 1st - 5th +40%) (Due Date 6th-10th +15%) (Due date 11-15th + 5%) after 15th no fee change

6. High Sale Turnover - if there are very few transactions but each trasnaction is for a high value amount there is often a risk premium or a feee.

Important factora that influence the fee are: Weekly, Monthly vs Quaretetly Processing| VAT or No VAT| Reporting / Managment Information required| Date reporting required (early in month higher fee)| Minimum requiremnts only for Govt reporting| Systematic or Shoe box documents| Czech Language required or other Language required (enlgish)| Minimum fee or Discount for high volume| Preparation Payment orders|Complex/standard trasaction| Web Reporting| Bank data in Electronic format| Data entry - by client or Auditor.

How does web accounting work? 

Web accounting is for anyone and everyone - from large to small, from individual to corporate, from micro startup to multi-national web counting is for everyone. Web accounting allows user to separate out the different accounting functions, then decide where and by whom each function should be performed. This might sound complicated or esoteric however, we carefully work with our clients to break down each step and simplify each process to enable a concrete processes to be measured then controlled. Web accounting can be accessed from any PC with Internet access 24hours a day 7 days a week with no special software required. Therefore, typically web accounting outsourcing delivers better results, safer, in a more secure, efficient systematic manner then an internal accounting solution, consisting of internal accountants and internal software and “tunnels” into local WAN.

How do we do it?
1st - Separate and identify ACCOUNTING versus DATA ENTRY.
DATA ENTRY – Usually it is performed on a daily basis in some form by someone in the at the clients facility. Often this raw data is then given to the accountant to retype into the accounting software. Typically, the data includes creating sales invoices, entering payables, creating payment orders, entering bank statements and maintaining a cash desk.
With our web accounting software ALL of all the above items DO NOT require accounting knowledge. Our system typically makes the above data entry easier to accomplish then done without our systems. If a person can use a computer and MS Excel, then typically they will be able to enter into our application, easier then the activities are normally performed without the systems.
At the same time, we emphasize imports and exports of data from other systems.

ACCOUNTING – This primarily include controlling data (if a systematic problem is identified, corrective actions are taken that data entry errors do not continue). Post transaction with related debits and credit to the general ledger, ensuring accounts receivable, accounts payable, advances and bank match the general ledger, preparing financial reports, assisting with comparing budget versus plan and ensuring smooth running systems such as weekly payment orders. We organize and manage that the maximum amount of data is imported. We maintain contact with data entry staff to answer questions and supervise that financial reports, taxes and dealing with government offices and audits are completed properly.

2nd - WHERE is the DATA entry performed
This very flexible we help determine where the data be entered, either locally at the company facility or externally or some mix. Often sales and payable invoices are entered at the client facility and the bank and payment orders are performed at a company headquarters or at the external accountants. Systems are always customized based on the clients requirements and can be easily changed based on staffing changes or other market conditions.

3rd - WHO Should do what
With the flexibility of the web based accounting solution it is possible to decide who should control and be responsible for activities. For example, sales people can create invoices, but only the accountant can setup new suppliers and customers. Another example, is a treasury person can enter bank statements and prepares payment orders, but can not enter payable invoices or edit supplier bank accounts. Each users privileges and the screen can be customized to ensure they only have access to what is needed.

DATA IMPORTS EXPORTS
Importing and exporting data is more efficient and accurate then retyping. Our systems exports most reports and data MS EXCEL. We create payment orders that can be exported into most banks Internet banking software.
The system can import data from most banks in standard cvs format.
Data that we can import include Bank (in various common formats), Cash desk, Payable invoices and sales invoices, customer information, supplier information, products, chart of accounts, budget and forecasts as well as others.

Internal assistant vs External assistant
Our solution permits maximum flexibility where the location and duties of staff can be switched back and forth and our staff is always available for backup. For example, if a company has a data entry person on staff and they become ill, then data entry can be done externally at our facility. The key is to decide on the most practical and cost effective solution for the client. If a client is interested in reducing cost, they can enter as much data themselves. If a company does not want to be bothered with data entry they can do as little of the data entry as possible - all is possible and flexible. Whoever enters the data from whichever location, all information is available from any PC connected to the Internet all the time.

Outsourcing

Outsourcing is redefining the modern organization in ways few people envisioned just a decade ago. It is unlocking new ways of doing business both nationally and globally. Outsourcing demands new ways of thinking on the part of management. Successful Executives have moved away from the notion that outsourcing implies that a particular function is unimportant or expendable. In fact outsourcing works best when it is seen not as the abdication of responsibility but as the leveraging of talent and resources. It is the organization's ability to harness the special skills and capabilities of the outsider that produces the greatest value. However, the biggest risk of outsourcing is to find reliable and excellent partner. Therefore, the goal is not to get the best deal, but, rather, to get the best business partner. WEB-based Business Process Outsourcing (BPO) accounting helps any size companies reduce costs, streamline business processes and increase efficiency and profitability. We concretely achieve this by combining one of the top web based accounting solutions with DFK network Partners located in over in over 82 countries, to deliver world class service! If a business has an office in New York, they can have data entered in New York, Alabama or India - it is up the client. As data is entered clients can view the information 24hours 7 days a week on a live basis. The WEB BPO solution makes offices located anywhere work seamlessly together. Even better all information is just a mouse click away and all without expensive investment in any hardware or software!

Accounts receivable outsourcing

Do you need to gain better control over Billing & A/R?
Do you need to introduce Billing & A/R best practices to your company?
Do you need help with sending collection letter and collecting AR?
Do you want to eliminate the headache of managing clerical staff?

Outsourcing accounts receivable has become an important tool in today's business arsenal.
The traditional, vertically integrated, self-sufficient business model can be greatly improved.

A new set of words defines business success—speed, expertise, flexibility and innovation.

We offer a unique end-to-end solution designed to transform the operation of your Accounts Receivable process.
From the point invoice data is available, through the posting of cash received,
the our solution lets you concentrate on your core business,
Secure in the knowledge that the Accounts Receivable process is professionally, accurately and securely performed.

It is at this point where outsourcing accounts receivable portfolios works to the advantage of any company that sells on credit.

Quick collections, not cost savings, is often the number one reason companies turn to outsourcing. In accounts receivable, this is fairly easy to measure by looking at the accounts receivable aging. The quicker and more efficiently the accounts receivable portfolio is collected, the better the company's bottom line.

Technology— In many fields, and particularly in accounts receivable, access to the most current technology determines success. Outsourcing allows a company to take advantage of this, without the substantial and often prohibitive investment required.

Consistency— Outsourcing receivables allows for consistency on two fronts. First, there is a dedicated staff to ensure that invoices are followed up on in a timely and professional manner. Second, a volume increase or decrease will not affect performance.

Core Business Focus— This can well be considered the underlying benefit to all outsourcing relationships. Outsourcing allows a company to concentrate on its business—its products or services—and the reason its customers are there. The data management, customer follow-up and technology required to manage receivables can consume vast resources. The outsourcing firm can usually manage these functions more efficiently. This efficiency leads to tangible results. Prompt and efficient follow-ups significantly reduce the number of accounts that become delinquent, thereby maintaining a company's core client base, which in turn leads to increased sales.

We achieve our world-class accounts receivable outsourcing by utilizing a simple straightforward approach.

1st - Most important is we listened and learn what each client requires. We understand each business and industry is vastly different.

2nd – We work with client to create a list of “Product and budget codes” (i.e. revenue classes) and lists of center/department/job categories

3rd - We work with the client to discover the most practical evidence to support a sale has occurred and for us to generate the invoice. This evidence or document is determined on a case-by-case basis.

4th – Data entry data can be entered via the Internet by: Client staff, Our staff on site or at our facility. Uploaded via cvs or excel fileIf data is to be entered by our staff data can be delivered as follows:

• Physically sent to the local office
• Electronically scan each document and send via fax or email
• Upload to the Web Archive

5th – Production and delivery of invoices to customer either by 1. Printing and mailing directly to clients 2. Creating PDF and sending by email 3. Other upon client request

6th – Prepare ledger of revenue categories or post to the GL and send summary or detail journal entries.

7th – Prepare daily, weekly, monthly accounts receivable aging based upon clients requirements

8th – Dunning/reminder letters sent to customers. Letters are based in client defined letter templates letter.

Account Payable Outsourcing

Do you want to improve Accounts Payable processing without capital investment?
Do you want to gain better management control over the Accounts Payable process?
Do you want to gain better management control over the Accounts Payable process?
Do you want to introduce Accounts Payable best practices to your company?
Do you want to eliminate the headache of managing clerical staff?

Our approach to outsourcing payables is unique in that our model is designed to fit your individual business. We fit our model to your needs!
You gain the ongoing benefits of our cutting edge technology and skilled staff without capital expenditures.
There is no expensive software to buy, install, or maintain.
With our systems you achieve all of the economy with none of the hassle, risk or hidden cost of moving operations offshore.
You immediately enjoy the benefits and security of a staff of professionals.
All of this plus increased control. Our process is completely transparent giving our Clients 24/7
Secure web access to view all!
Let our experts help you save time and money. Then you can focus on what you do best!

We typically achieve our world-class accounts payable outsourcing by utilizing a simple straightforward approach.
1st – We work with client to create a list of “budget codes” (i.e. expense classes) and lists of center/department/job categories

2nd - The client approves each accounts payable, by signing the document and placing the above mentioned, “budget code”/Center on each physical payable.

3rd – Data entry data can be entered via the Internet by:1) Client staff 2) Our staff on site or at our facility. 3) Some combination of the two above
If data is to be entered by our staff data can be delivered as follows:1. Physically sens us each payable document 2. Electronically scan each document and send to us electronically by email, fax or the web archive.

4th – Based on client requirements we or client can scan all related documents and attaché the scanned documents to the invoice allowing for a “drill” down to original document ability.

5th – We can either prepare ledger a of expense categories or post to the GL and send summary or detail journal entries.

6th - we can prepare daily, weekly or monthly accounts payable aging

7th - we prepare lists of suggested payment to be made on a periodic basis - (1xweekly, 2 weeks etc)
- then upon receiving approved list from the client we can prepare a payment order and assist with paying the bills using a clients home banking system.
 

Bank Operations/Payments

Do want strict systems of paying bills?
Do you want to save time n matching paid invoices?
Do you want to have your internet/home banking easily integrated into the system?
Do you want to eliminate the headache of managing clerical staff?

Outsource bank operations !

Outsource bank preparing of payments orders/check runs
One or the other or both - outsourcing bank activity saves you time and improves efficiency

We achieve our world-class Bank outsourcing by utilizing a simple straightforward approach. For outsourcing bank statement matching:
1st - As with all for our outsourcing most importantly is we listen and learn what each client requires.

2nd - We work with the clients bank to create a system to import bank statements and export payment orders. We can setup imports and export to various bank home banking Internet applications.

3rd - Each bank statement we import - this can be done on a daily, weekly, monthly basis

4th - We code the bank transaction into the below categories. 1. Paid Invoice (from supplier of invoice and match) 2. Advance/loan to or from someone 3. In-transit between accounts

5th - For the 15% of unclear transaction we work with client to create a list of "Codes" to identify the nature of less common bank transactions

6th - For items that are the 15% non standard we send an email listing requesting assistance for categories.

7th - Scan - or uploads the physical statements into the Web Archive so detail can always be easily viewed.
 

Advance to employee EN CZ.DOC (11 kB)

Loan agreement EN CZ.doc (32 kB)

Mandate agreement.doc (20 kB)

ConfidentialityAgreement1.doc (41 kB)

NonDisclose Agreement.doc (64 kB)

Management service agreement.doc (54 kB)

Managment Services agreement 1_demo.doc (29 kB)

Managment Services agreement 2_demo.doc (24 kB)

Lease agreement for residential property Najemni smlouva - Svatavina.doc (59,5 kB)

sub debt contract.DOC (39 kB)

corporate_income_tax_return.pdf (125,6 kB)

instructions_for_filling_out_corporate_income_tax_return.pdf (167,9 kB)

application_for_registration_to_value_added_tax.pdf (169 kB)

application_for_registration_to_vat_for _groups.pdf (613,2 kB)

sheet_of_group_member.pdf (139,7 kB)

instructions_fill_recapitulative_statement_corrective_recapitulative_statement.pdf (128,2 kB)

The above examples are not Legally binding example documents. We do not accept liabilty for any errors or ommisions. An attorney should prepare legal documents.   The above have not been revied NOT preapred by an attorney and are just for indicative examples.